Patch Notes [2024.2] - DevSoc Structure 2025

Structure

Roles

Co-President

The Co-presidents are the spearhead of the society. There will be 2 Co-Presidents, with one of them identifying as non-male and the other identifying as non-female. They are the official spokesperson and ensure the overall smooth running of DevSoc. This includes:

• Having an overall vision and goal for the society

• Understanding all roles in the society and providing support for members to execute their roles

While this seems like a small list of things to do, the weight of these tasks is huge. They will define and shape the direction of the society and be the momentum of the society.

This role would be ideal for people who:

• Have a defined vision and goal for DevSoc

• Are approachable, receptive and willing to serve others as a leader

• Can make difficult decisions

Admin Officer

The administrative officer is a combination of the roles of Secretary, Treasurer and Arc Delegate - their main job will be to ensure the society’s admin functions properly. This includes:

• Running exec meetings, organising workload and keeping exec accountable

• Maintaining accounts + permissions for DevSoc

• Maintaining an updated list of all members in DevSoc

• Improving various processes within the society

• Monitor the financials in the society

• Facilitate all communications with Arc including room bookings, grant applications, etc..

Furthermore, they will be one of two main points of contact between DevSoc and the outside world (along with the Presidents) - this includes CSESoc, Arc and any other external entities.

This role would be ideal for people who are:

• Enjoy doing organisation and administrative tasks

• Driven to improve the inner workings of DevSoc

VPs

We have decided to introduce four vice-president roles:

• Internals & Welfare Officer: HR, Training Program

• Externals: Events, Marketing, Sponsorships

• Projects: Chaos, Circles, Notangles, Structs, New Projects

• Project Operations: Legacy Projects, Platform, UI/UX

The responsibility of the Welfare Officer is present below. To explain the new structure, including the new teams please refer to the supporting document: Explanation of New Structure.

Taking on the VP role would include the following responsibilities:

• Making sure the team is well-bonded and running effectively

• Creating project plans with directors and keeping them on-track if necessary

• Being a supportive figure for your directors

Furthermore, the VP role also allows you to make improvements to the teams under your division - for example, improving communication between Internals and other teams.

This role would be ideal for people who are:

• Keen to interact with others and getting to know them, what they want out of the experience

• Keen to support others in their director/subcom role

• Very proactive in keeping track of multiple groups and supporting them

Addendum: Welfare

The Welfare officer plays a crucial role in the wellbeing of the society. They should have a great understanding of the society’s culture and ensure that it is an inclusive and diverse environment. Responsibilities include:

• Investigating complaints and grievances relating to the society

• Making decisions for any consequences of grievances in a fair and ethical way

• Ensuring that the society is welcoming of all minority groups and that initiatives cater for accessibility

This role may open you to sensitive and complex issues, and the importance of confidentiality in this context is emphasised.

This role would be ideal for people who:

• Can confront people in a non-judgemental way

• Have experience in resolving conflicts

• Are empathetic and approachable, but also can set boundaries to ensure their own mental wellbeing